Software & Property

I’m Clive — a qualified Chartered Accountant and hands-on property investor with over 30 years’ experience helping people make smarter financial decisions and build long-term wealth.

My day-to-day work is split between:

Investing in high-yield HMO properties across the North West and Yorkshire

Advising landlords, builders, and small businesses on tax, accounting and compliance

And I love both.

Because I believe smart property investing and smart tax planning go hand-in-hand — and most people don’t get either right.

Hello... I'm Clive Cass

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Accounting Software

There are 4 ways to maintain your accounting records:

Manual (paper and pen);

Excel which is a spreadsheet that replicates manual records;

Integrated Accounting software such as Quickbooks, Xero, FreeAgent & SAGE.

Integrated Systems

Integrated accounting systems are the way to go when your accountancy and tax requirements reach a certain level of complexity. This will often be the case if you act as a limited company and need a Balance sheet or where you are VAT registered. I am happy to advise what software you will need now and when it is time for you to move on to something else.

Microsoft Excel

Excel is MTD compliant however will not easily cope with more complex issues such as VAT, large portfolios and limited companies where a balance sheet is required. If this is all you can manage it is however a reasonable way (and better than manual records) to provide the information to your book keeper to transfer, if necessary, to accountaing software. I can of course set you up on a suitable Excel accounting system,  such as my free one designed for small businesses.

These systems are ideal for landlords of Buy to Lets who want to either manage them rather than get an estate agent to do so or who want to at least be actively involved in some aspects of the management.

The accounting systems are excellent but are limited in that they generally cannot handle VAT or produce a balance sheet which is a requirement for limited companies.

The real beauty of these systems is that they are really simple to use and provide a lot of management information from simple reminders about deadlines for insurance or safety checks to details of tenancies and even great financial information such as rental yields, equity and remortages.

Property Management & Accountancy Systems

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Commonhold vs. leasehold for flats

Commonhold vs. leasehold for flats

June 26, 20262 min read

Commonhold vs. leasehold for flats

In this fact sheet, we'll explore the benefits and drawbacks of both leasehold and commonhold flats so that you can make an informed decision for your property.

What’s the difference?

Leasehold is the most common type of property ownership, especially for flats. Under a leasehold arrangement, the property owner (known as the leaseholder) pays an annual sum to the freeholder (the owner of the land on which the property is built) for the right to occupy the property for a set period of time. This is typically 99 to 120 years, but can be as high as 999 years.

Commonhold is a newer type of ownership, established in England and Wales from 27 September 2004 by the Commonhold and Leasehold Reform Act 2002, Commonhold Regulations 2004 and Commonhold (Land Registration) Rules 2004. Under a commonhold arrangement, each flat owner becomes a member of a company that owns the entire building and its associated land for an indefinite period of time. This gives each owner a share in the management and upkeep of the property, and there is no need to pay an annual lease fee.

Leasehold considerations

There are different Capital Gains Tax implications for leaseholds and commonholds. Long Leaseholds with over 50 years left can create tax issues, including SDLT, Capital Gains, Income Tax and Corporation Tax. You can read more about CGT issues in HMRC’s Capital Gains Manual. Essentially, if you dispose of a leasehold, interest and Capital Gains Tax will be payable on any profit you make.

Fortunately, ESC/D39 can be applied to lease extensions. These rules state that “the surrender of an existing lease and the grant of a new lease should not be treated as a disposal for the purposes of capital gains if the taxpayer so wishes and all of the following conditions are satisfied:

●The transaction, whether made between connected or unconnected parties, is made on terms equivalent to those that would have been made between unconnected parties bargaining at arm's length;

●The transaction is not part of or connected with a larger scheme or series of transactions;

●A capital sum is not received by the tenant;

●The extent of the property under the new lease is the same as that under the old lease;

●The terms of the new lease (other than its duration and the amount of rent payable) do not differ from those of the old lease. Trivial differences should be ignored.”

Commonhold considerations

Capital Gains Tax will not be payable on the disposal of a commonhold interest, as long as it is your main residence. These are the rules of the Principle Private Residence Relief Scheme.

However, it’s important to remember that the flats will still need some form of management. And with community ownership, this can cause tensions within the building. To reduce any potential issues, members should sign a Commonhold Community Statement, which outlines the rules and regulations, for example, rules about subletting, pets, noise and use of gardens.

Accounting for Landlordsproperty investing
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Clive Cass

Clive Cass is a Chartered Accountant & Property Investor who shares his insights into the world of Property Investing. Read along with him as he breaks-down all the facts, information and legislation into easy to follow blog posts.

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